Privacy Policy

Last updated: August 25, 2026 

The Convive Collective respects your privacy and is committed to handling personal data responsibly and transparently. 

This Privacy Policy explains how we collect, use, store and share personal data when you visit learningphilanthropy.com (the “Website”), sign up for updates, submit a form, register for an event, download a resource or otherwise interact with the Learning Philanthropy Framework (“LPF”). This Privacy Policy applies to all personal data processed by Learning Philanthropy Framework relating to anyone who has contact with learningphilanthropy.com, such as our visitors and business contacts. 

Personal data means any information that can be tracked to you as an individual. 

1. Who is responsible for your personal data?

The data controller responsible for the processing described in this Privacy Policy is:

The Convive Collective 
Trading as The Convive Collective
Derde Kostverlorenkade 28H Amsterdam 1054TR 
The Netherlands
Chamber of Commerce/KvK number: 88175669
Email: info@convivecollective.com

In this Privacy Policy, “Convive,” “we,” “us” and “our” refer to this entity.

2. What personal data do we collect?

The personal data we collect depends on how you interact with the Website.

Information you provide directly

We may collect:

• Your name
• Your email address
• Your organization and role
• Information you submit through a contact, registration, feedback or download form
• Your communication preferences
• Correspondence you send to us
• Any other information you voluntarily provide

Please avoid including sensitive personal information in open-text fields unless it is necessary.

Information collected automatically

When you visit the Website, we may automatically receive limited technical information, such as:

• Your IP address
• Browser and device type
• Operating system
• Referring website
• Pages visited
• Date and time of access
• General interaction data

We collect this information through necessary cookies and, where you have consented, analytics or similar technologies.

Event and workshop information

If you register for an LPF event or workshop, we may collect information needed to manage your participation, such as your name, contact information, organization, role and responses to registration questions.

We may also collect feedback you voluntarily provide following an event.

LPF tools and resources

If the Website allows you to complete an assessment, reflection exercise or other LPF tool online, we may collect the information you choose to submit through that tool.

We will not publish identifiable assessment responses or attribute them to you or your organization unless we have your permission or have clearly agreed otherwise with you.

3. Why do we use personal data?

We process personal data only when we have a valid legal basis.

Where we rely on consent, you may withdraw that consent at any time. Withdrawing consent does not affect processing that took place before your withdrawal.

Where we rely on legitimate interests, we consider whether our interests are proportionate and whether they could adversely affect your rights and freedoms.

4. Newsletters and communications

If you sign up to receive news, invitations or other communications, we will use your information to send those communications to you.

You can unsubscribe at any time using the link included in each email or by contacting us at info@convivecollective.com.

We may retain a limited record of your unsubscribe request so that we can respect your preference.

5. Cookies and analytics

Cookies are small text files stored on your device when you visit a website.

We may use:

• Necessary cookies, which are required for the Website to function or remain secure
• Preference cookies, which remember personal choices you make
• Analytics cookies, which help us understand how people use the Website when they are using it. This helps us to improve the way our Website works. 
• Embedded-content cookies, which may be placed when content from another provider is displayed

We will ask for your consent before placing non-essential cookies where required by law. You can accept, reject or manage these cookies through the Website’s cookie settings. However, if your browser is set to reject cookies, you manually delete cookies, or if you reject them, you may have trouble accessing some of the Website’s services and features. 

6. Who receives your personal data?

We may share personal data with service providers that help us operate the Website and deliver LPF activities. These may include providers of:

• Website hosting and maintenance
• Website analytics
• Contact and registration forms
• Email and newsletter delivery
• Event registration and video conferencing
• Cloud storage and collaboration tools
• IT support and security
• Professional, legal or administrative services

Our providers may process personal data only as necessary to provide their services and subject to appropriate contractual and confidentiality obligations.

We may also disclose information:

• When required by law, regulation or legal process
• When reasonably necessary to protect the rights, safety or security of Convive, Website users or others
• In connection with a merger, restructuring or transfer of our organization or its relevant activities, subject to appropriate safeguards

We do not sell your personal data.

7. International data transfers

Some of our service providers may process or store personal data outside the European Economic Area.

Where personal data is transferred to a country that has not been recognized by the European Commission as providing an adequate level of protection, we use an appropriate transfer safeguard where required. This may include the European Commission’s Standard Contractual Clauses and additional protective measures.

You may contact us if you would like more information about the safeguards used for international transfers relevant to your personal data.

8. How long do we keep personal data?

We keep personal data only for as long as reasonably necessary for the purpose for which it was collected, including to comply with legal, accounting or reporting obligations. After the retention period we will remove your personal data from our systems in a safe manner. 

Our general retention periods are:

• Contact inquiries: Two years after our last substantive contact
• Event registrations: Two years following the event, unless a longer period is required for contractual or administrative purposes
• Newsletter subscriptions: until you unsubscribe or we discontinue the mailing list
• Unsubscribe records: as long as reasonably necessary to respect your request
• Analytics data: according to the retention settings of the relevant analytics provider
• Consent records: as long as needed to demonstrate that valid consent was obtained

We may retain information for longer where required by law or where necessary to establish, exercise or defend a legal claim.

9. How do we protect personal data?

We use appropriate technical and organizational measures designed to protect personal data against accidental or unlawful loss, alteration, access, disclosure or misuse. We have taken certain physical, electronic and administrative steps to safeguard and secure the information we collect from visitors to the Website. Only certain people in our company have access to your information. 

No website or electronic transmission can be guaranteed to be completely secure. We therefore regularly review our practices and work with our providers to manage security risks appropriately.

If a personal data breach occurs, we will document and respond to it in accordance with applicable law. Where required, we will notify the appropriate supervisory authority and affected individuals.

10. Your privacy rights

Depending on the circumstances, the General Data Protection Regulation gives you the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete personal data
• Request deletion of your personal data
• Request that we restrict the processing of your personal data
• Object to processing based on our legitimate interests
• Receive certain personal data in a portable format
• Withdraw your consent at any time
• Lodge a complaint with a data protection authority

These rights are not absolute and may be subject to legal limitations.

To exercise your rights, contact us at info@convivecollective.com. We may need to request information to verify your identity. We will respond without undue delay and ordinarily within one month, as required by applicable law. If the request takes longer than one month, we will inform you within the first month that we need some more time. The total processing time for your request will not exceed two months. 

Because Convive is established in the Netherlands, you may also lodge a complaint with the Dutch Data Protection Authority on their website:

Autoriteit Persoonsgegevens
www.autoriteitpersoonsgegevens.nl

If you live elsewhere in the European Economic Area, you may also contact the data protection authority in your country.

11. Children’s privacy

The Website and LPF resources are intended for professional and organizational audiences. They are not directed toward children, and we do not knowingly collect personal data from children.

If you believe that a child has provided personal data through the Website, please contact us so that we can review and, where appropriate, delete the information.

12. Links and embedded services

The Website may include links to or content from websites and services operated by third parties. Those third parties are responsible for their own privacy practices.

We encourage you to review the privacy information provided by any third-party service you use.

13. Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes to the Website, our practices or applicable law.

When we make changes, we will update the effective date at the top of the policy. Where a change materially affects how we use personal data, we will take reasonable steps to provide additional notice where required.

14. Contact us

If you have questions about this Privacy Policy or how we handle personal data, or if you would like to exercise a privacy right, contact:

The Convive Collective 
Email: info@convivecollective.com
Address: Derde Kostverlorenkade 28H Amsterdam, The Netherlands 1054TR